AIA Billing Specialist
At a glance
Mid-level Accounting role at Pavago. Remote, Canada · no salary stated · we estimate CA$65,000–CA$110,000 across Canada.
Pavago has not published a salary for this role. The figure below is our estimate, not theirs.
financeroles summary, based on the employer's posting.
What you'll do
- Prepare AIA G702/G703 payment applications, keep project SOVs current, and track retainage and payment milestones
- Organize construction contracts and handle bond paperwork, coordinating with bonding companies and project stakeholders
- Maintain project files and update Buildertrend or a similar system with accurate project and CRM information
- Coordinate documentation follow-ups, attend project meetings, and flag billing or bonding risks to leadership
What you bring
- You have remote experience supporting a U.S. general contractor or commercial construction company
- You have hands-on AIA billing experience, including G702/G703 applications, SOVs, and retainage tracking
- You understand bid, performance, and maintenance bonds and can manage related documentation
- You bring strong Excel and Office skills, clear English communication, and careful deadline management
Who this fits
This role suits someone who can independently manage billing and documentation across several active U.S. commercial construction projects. It is fully remote, with work aligned to U.S. business hours.
From the employer
AIA Billing Specialist – Construction Billing, SOV & Bonding
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an experienced AIA Billing Specialist to manage construction billing, contracts, bonding, and project documentation across multiple active commercial projects.
This is a specialized construction operations role. We’re specifically looking for someone with experience supporting a U.S.-based general contractor or commercial construction company and hands-on expertise with AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds.
What You’ll Own
AIA Billing & SOV
- Prepare and submit AIA G702/G703 payment applications
- Build, maintain, and update Schedule of Values (SOV)
- Track retainage and project payment milestones
- Ensure billing packages are accurate and submitted on time
- Identify billing issues before they impact project cash flow
Contracts & Construction Bonding
- Organize and manage commercial construction contracts
- Coordinate bid bonds, performance bonds, and maintenance bonds
- Prepare and submit required bonding documentation
- Communicate with bonding companies, municipalities, contractors, and other stakeholders
- Track contractual requirements and documentation deadlines
Project Administration
- Maintain project records, milestones, and documentation
- Update Buildertrend or similar construction management systems
- Keep project and CRM data accurate and current
- Organize contracts, permits, billing records, and supporting documents
- Participate in project meetings and provide status updates
Communication & Coordination
- Coordinate with clients, contractors, vendors, and project stakeholders
- Support pre-construction and pre-sales administration
- Follow up proactively on outstanding documentation
- Keep leadership informed of billing, bonding, and documentation risks
What We’re Looking For
Must Have
- Remote experience supporting a U.S.-based general contractor or commercial construction company
- Hands-on experience with AIA billing
- Strong knowledge of G702/G703 payment applications
- Experience creating and maintaining Schedule of Values (SOV)
- Experience tracking retainage
- Knowledge of construction bonding, including:
- Bid bonds
- Performance bonds
- Maintenance bonds
- Strong Microsoft Excel and Office skills
- Excellent written and spoken English
- Exceptional attention to detail and deadline management
- Ability to independently manage multiple active projects
Nice to Have
- Buildertrend or similar construction software experience
- Commercial construction, landscaping, or trades industry background
- Construction accounting or bookkeeping experience
- Familiarity with construction financial reporting
- CRM and project tracking system experience
What Success Looks Like
- Accurate and on-time AIA billing submissions
- Clean and current SOV and retainage tracking
- Bonding documentation completed within required deadlines
- Fewer billing delays and payment issues
- Accurate project records and documentation
- Strong visibility across active projects
- Consistent compliance with contractual and administrative deadlines
Why This Role Stands Out
- Specialized ownership of AIA billing and construction operations
- Work directly across multiple U.S. commercial construction projects
- High-impact role tied directly to project cash flow and execution
- Fully remote environment
- Opportunity to deepen expertise in construction billing, contracts, and project administration
Interview Process
- Initial Phone Screen
- Spark Hire Intro Video
- Client Interview
- Offer & Onboarding
Apply Now
If you have direct U.S. commercial construction experience and are confident managing AIA G702/G703 billing, SOVs, retainage, and construction bonds, we’d love to hear from you.
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