AIA Billing Specialist

AIA Billing Specialist (Commercial Construction | AIA Billing, Contracts & Bonding) – Remote

AIA Billing | G702/G703 | Schedule of Values (SOV) | Construction Contracts | Buildertrend

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, we’re hiring on behalf of one of our clients for an AIA Billing Specialist to manage contracts, AIA billing, construction bonding, and project documentation for a growing commercial construction company.

This is a specialized construction operations role—not a general administrative position.

You’ll be responsible for:

• AIA billing (G702/G703)
• Schedule of Values (SOV) management
• Construction contracts
• Bonding coordination
• Project documentation
• Billing compliance

We’re looking for someone who has supported U.S.-based commercial construction projects remotely and has hands-on experience managing payment applications, retainage, contract administration, and bonding requirements.

If you thrive in structured, deadline-driven construction environments and enjoy keeping projects financially organized, this role is a strong fit.

What You’ll Own

AIA Billing & Project Administration

• Prepare and submit AIA billing packages using:
• G702
• G703
• Maintain and update Schedule of Values (SOV) across active projects.
• Track:
• Retainage
• Payment milestones
• Billing status
• Ensure all billing submissions are accurate and submitted on time.
• Identify billing discrepancies before they impact project cash flow.

Contracts & Bonding

• Manage commercial construction contracts throughout the project lifecycle.
• Coordinate:
• Bid bonds
• Performance bonds
• Maintenance bonds
• Prepare and submit bonding documentation.
• Communicate with:
• Bonding companies
• Municipalities
• General contractors
• Ensure compliance with contractual requirements and deadlines.

Project Documentation & Systems

• Maintain project documentation within:
• Buildertrend
• or similar construction management software
• Keep project records:
• Organized
• Accurate
• Audit-ready
• Maintain CRM and project management data integrity.
• Support project reporting and operational visibility.

Administrative & Operational Support

• Coordinate communication with:
• Clients
• Contractors
• Vendors
• Project stakeholders
• Support pre-construction administrative activities.
• Organize:
• Contracts
• Permits
• Project files
• Supporting documentation
• Participate in weekly project meetings and provide project status updates.

Requirements

Must-Have Qualifications

• Prior remote experience supporting a U.S.-based general contractor or commercial construction company.
• Proven experience with:
• AIA Billing
• G702/G703 payment applications
• Schedule of Values (SOV)
• Strong understanding of:
• Bid bonds
• Performance bonds
• Maintenance bonds
• Experience tracking retainage and construction billing documentation.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent written and verbal English communication skills.
• Exceptional organizational and multitasking abilities.
• High attention to detail and accuracy.

Nice to Have

• Experience using:
• Buildertrend
• or similar construction management software
• Background in:
• Commercial construction
• Landscaping
• Trades-related industries
• Basic construction accounting or bookkeeping experience.
• Familiarity with:
• Construction financial reporting
• Payment tracking
• CRM systems
• Project tracking platforms

What Makes You a Strong Fit

• You have hands-on commercial construction administration experience.
• You understand AIA billing and construction payment processes.
• You thrive in deadline-driven environments.
• You proactively identify issues before they delay projects.
• You manage multiple active projects without sacrificing accuracy.
• You work independently with minimal supervision.

What a Typical Day Looks Like

• Review upcoming AIA billing deadlines.
• Prepare G702/G703 payment applications.
• Update Schedule of Values documentation.
• Monitor retainage and project payment status.
• Coordinate with bonding companies and contractors.
• Update Buildertrend and project records.
• Review contracts and compliance documentation.
• Prepare reports and project updates for leadership.

In short: You ensure commercial construction projects remain financially organized, contractually compliant, and operationally on track from billing through project completion.

Key Metrics for Success (KPIs)

• Accuracy and timeliness of AIA billing submissions
• On-time completion of bonding documentation
• Accuracy of project records and CRM data
• Reduction in billing delays and payment issues
• Compliance with contract and documentation requirements

Why Join Us?

• High-impact role supporting commercial construction operations.
• Strong ownership across billing, contracts, and project administration.
• Opportunity to work with a growing U.S.-based construction company.
• Fully remote role with long-term growth potential.
• Career progression into:
• Construction Operations Manager
• Project Administrator
• Billing Manager
• Contracts Manager

Interview Process

1. Initial Phone Screen
2. Client Interview
3. Offer Stage

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.

Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.

Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.