Accounts Payable Specialist
At a glance
Mid-level Accounting role at Mindlance. North Wales · contract.
Pay not stated Accounting salary
financeroles summary, based on the employer's posting.
What you'll do
- Prepare invoices for Oracle entry by checking approvals, supplier details and account distribution codes
- Enter purchase-order and non-PO invoices, validate tax and payment details, and balance the invoice register
- Review invoices in Image Now, check scans for readability, and route approved records into Oracle
- Resolve invoice holds and matching errors with buyers, requisitioners and receiving staff
- Answer payment questions from internal teams and suppliers, while meeting the two month-end cutoffs
What you bring
- A high school diploma or equivalent is required
- At least four years of accounts payable work and one year of auditing experience
- Working proficiency in Word and Excel is required
Who this fits
This contractor role suits someone with established accounts payable and audit experience who can manage invoice processing and exception follow-up. The position is onsite in North Wales and requires planning work around two month-end cutoffs.
From the employer
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.
Essential Duties & Responsibilities:
1. Prepare invoices for entry into Oracle Payables: Obtaining and verifying invoice approvals, verifying Supplier information and validating distribution codes using the GL chart of accounts.
2. Process invoices into Oracle Payables: matching purchase orders in Oracle, entering Non PO invoices, calculating correct Sales and Use taxes, verifying payment status, validating invoices to make them available for payment and balancing the invoice register to the entered invoices.
3. Process invoices into Image Now: audit invoices, match to purchase orders for indexing. If applicable enter Sales and Use taxes and Freight charges, verify appropriate approver and approval level. Route to Oracle for payment processing.
4. Scan invoices: scanning of all invoices in their entirety in a timely fashion. All images must also be checked for clarity.
5. Analyze Exceptions: auditing tax codes, working with the Buyers and requisitioners to correct matching price and quantity errors, working with the Receiving Dept. to correct receiving errors, investigating invoices on hold by reviewing the On Hold Report and working with Buyers and Requisitioners to resolve these items.
6. Customer Service: assisting other departments within Client with payment questions as well as working with Suppliers to ensure accurate and timely payments. This also includes the proper use of professional phone and email etiquette as well as appropriate face to face interaction.
7. Meeting Month End Deadlines: timeliness of all invoices entered for each of the 2 month end cutoffs, timeliness of invoices scanned before end of cutoff day, awareness of when the cutoffs are and planning accordingly to ensure all work is completed before the cutoff.
8. Follow Client Safety, Health, and Environmental policies and procedures.
9. Other duties, as assigned, or as business needs require.
Position Requirements:
Education Required: High School Diploma or equivalent
Experience Required: Minimum four years Accounts Payable experience and 1 year auditing experience
Experience Preferred: Specialized or Technical Knowledge Licenses, Certifications needed: Proficiency in Word, Excel required; Oracle preferred
Position Requirements:
Education Required: High School Diploma or equivalent
Experience Required: Minimum four years Accounts Payable experience and 1 year auditing experience
Experience Preferred: Specialized or Technical Knowledge Licenses,
Certifications needed: Proficiency in Word, Excel required; Oracle
preferred
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