Accounts Payable / Finance Operation Admin II
At a glance
Mid-level Accounting role at Mindlance. North Wales · contract.
Pay not stated Accounting salary
financeroles summary, based on the employer's posting.
What you'll do
- Prepare invoices by checking approvals, supplier details and account codes before entry
- Enter purchase order and non-purchase-order invoices, check taxes and payment status, then balance the invoice register
- Audit and scan invoices, confirm approvals, and route approved items for payment processing
- Resolve invoice exceptions with buyers, requisitioners and receiving staff, including tax, matching and held-invoice issues
- Answer supplier and internal payment questions, and plan invoice work around month-end cutoffs
What you bring
- At least four years handling accounts payable, including a year spent auditing
- A high school diploma or equivalent, plus working proficiency in Word and Excel
Who this fits
This mid-level contract role is based on-site in North Wales, Pennsylvania, for at least six months, with a possible extension. You’ll need to manage invoice work against month-end deadlines and handle payment inquiries with suppliers and internal teams.
From the employer
Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.
Duration: 6+ Months (Possible Of Extension)
Location: North Wales, PA
Essential Duties & Responsibilities:
1. Prepare invoices for entry into Oracle or JD Edwards Payables: Obtaining and verifying invoice approvals, verifying Supplier information and validating distribution codes using the GL chart of accounts.
2. Process invoices into Oracle or JD Edwarrds Payables: matching purchase orders in Oracle or JD Edwards, entering Non PO invoices, calculating correct Sales and Use taxes, verifying payment status, validating invoices to make them available for payment and balancing the invoice register to the entered invoices.
3. Process invoices into Image Now or manually: audit invoices, match to purchase orders for indexing. If applicable enter Sales and Use taxes and Freight charges, verify appropriate approver and approval level. Route to Oracle or JD Edwards for payment processing.
4. Scan invoices: scanning of all invoices in their entirety in a timely fashion. All images must also be checked for clarity.
5. Analyze Exceptions: auditing tax codes, working with the Buyers and requisitioners to correct matching price and quantity errors, working with the Receiving Dept. to correct receiving errors, investigating invoices on hold by reviewing the On Hold Report and working with Buyers and Requisitioners to resolve these items.
6. Customer Service: assisting other departments within the company with payment questions as well as working with Suppliers to ensure accurate and timely payments. This also includes the proper use of professional phone and email etiquette as well as appropriate face to face interaction.
7. Meeting Month End Deadlines: timeliness of all invoices entered for each of the 2 month end cutoffs, timeliness of invoices scanned before end of cutoff day, awareness of when the cutoffs are and planning accordingly to ensure all work is completed before the cutoff.
8. Follow company Safety, Health, and Environmental policies and procedures.
9. Other duties, as assigned, or as business needs require.
Education Required: High School Diploma or equivalent
Experience Required: Minimum four years Accounts Payable experience and 1 year auditing experience
Experience Preferred: Specialized or Technical Knowledge Licenses, Certifications needed: Proficiency in Word, Excel required; Oracle preferred
Education Required: High School Diploma or equivalent
Experience Required: Minimum four years Accounts Payable experience and 1 year auditing experience
Experience Preferred: Specialized or Technical Knowledge Licenses, Certifications needed: Proficiency in Word, Excel required; Oracle preferred
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