Administrative & Bookkeeping Assistant (U.S./Canada/UK background is required)

Remote Toronto Full-time Junior Accounting

At a glance

Junior Accounting role at WorkStaff360. Remote, Canada · full-time · no salary stated · we estimate CA$50,850–CA$57,375.

Estimated pay

WorkStaff360 has not published a salary for this role. The figure below is our estimate, not theirs.

CA$50,850 – CA$57,375

What the middle half of entry-level accounting roles in Toronto paid, among postings that did state a salary.

Worked out from 11 postings that stated pay, median CA$54,500. Last updated Oct 19, 2026.

RoleAccounting

SeniorityJunior

LocationToronto

WorkplaceRemote

EmploymentFull-time

PostedSep 24, 2026

Role brief

financeroles summary, based on the employer's posting.

What you'll do

Handle scheduling, correspondence, and digital records for project managers and the operations team
Keep project details current in Job Thread/FSM and track related tasks and documents
Create and monitor QuickBooks invoices, record payments, and follow up on overdue client balances
Support bookkeeping by organizing payment details and keeping financial records accurate
Prepare proposals, insurance certificates, authorization forms, and regulatory paperwork, then track submissions

What you bring

You have worked in administrative support, virtual assistance, bookkeeping, office administration or operations support
You can use QuickBooks and Excel, with experience in invoicing, receivables or basic bookkeeping
You grew up in the United States, Canada or the United Kingdom and communicate confidently in English
You can manage deadlines independently and stay accurate while handling several priorities

Who this fits

This junior role suits someone comfortable with administrative and bookkeeping work, remote teams, cloud systems, and North American client communication. You must work Monday through Friday from noon to eight p.m. Eastern; expatriates who relocated abroad and work or live remotely may apply.

From the employer

Provide daily administrative support to project managers and the operations team.
Manage calendars, scheduling, emails, and routine correspondence.
Organize and maintain digital files, records, and project documentation.
Maintain accurate project information in company systems, including Job Thread/FSM.
Assist with tracking project-related tasks, information, and documentation.
Perform general administrative and operational support as needed.
Create, issue, and track invoices using QuickBooks.
Maintain accurate records of invoices, payments, and accounts receivable.
Monitor outstanding balances and follow up with clients regarding overdue payments.
Follow up with clients when additional billing or payment information is required.
Perform basic bookkeeping and financial record-keeping tasks.
Assist with reconciling and organizing payment-related information.
Maintain accurate and up-to-date financial records.
Assist with preparing client proposals using company templates, previous examples, and available resources.
Use ChatGPT and other AI tools to assist with drafting, formatting, and organizing proposal content when appropriate.
Prepare and track Certificates of Insurance (COIs).
Prepare credit card authorization forms and other client or project documentation.
Maintain organized records of required forms and supporting documents.
Assist with regulatory documentation and notifications for agencies such as the Department of Health and EPA.
Follow up on documentation requirements and ensure materials are completed and submitted on time.

Previous experience in administrative support, virtual assistance, bookkeeping, office administration, or operations support.
Working knowledge of QuickBooks and Microsoft Excel.
Experience with invoicing, payment tracking, accounts receivable, or basic bookkeeping.
Strong written and verbal English communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Comfortable using ChatGPT or similar AI tools to support administrative and documentation tasks.
Ability to work independently with minimal supervision.
Ability to manage multiple priorities and deadlines.
Comfortable working with remote teams and cloud-based systems.
Must have grown up in the United States, Canada, or the United Kingdom.
Open to expatriates who have relocated abroad and are currently working or living remotely.
Must be comfortable communicating with North American clients and working within North American business processes.
Previous experience in construction, restoration, environmental services, or a related industry.

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