Billing Specialist
STV Open At a glance
Mid-level Accounting role at STV. Dallas · full-time · $58,030–$65,943 base.
financeroles summary, based on the employer's posting.
What you'll do
- Prepare project invoices that follow each assigned contract’s billing terms and pass accuracy checks
- Check setup billing details, then review contract changes for compensation, invoice format, timing and backup requirements
- Build invoice templates with supervisor support and send drafts to project analysts and project managers for approval
- Track invoice files and approvals, and rerun reinstated bills while clearing unallocated credits by month-end
- Compare work in progress with revenue, flag issues, and support retention billing and cash application
What you bring
- You have a high school diploma or GED and at least five years of related experience
- You are proficient in Microsoft Excel and bring strong planning, organization and communication skills
- A degree in accounting, finance or business is preferred, or equivalent experience can substitute
Who this fits
This mid-level role suits someone comfortable handling a portfolio of project invoices with limited supervision and coordinating approvals with project accounting staff. It requires three office days each week at one of the listed Pennsylvania, New Jersey or Texas locations. Sponsorship is unavailable.
From the employer
STV is seeking a Billing Specialist for our Project Accounting group. This position is designated as hybrid (3 days/week in office) and can be located in one of the following STV offices: Douglassville, PA; Newark, NJ; Lawrenceville, NJ; Dallas, TX and Frisco, TX
The Billing Specialist will actively engage in portfolio-based billing on assigned projects. Under minimal supervision, the billing specialist works with the project analyst and other project accounting staff to ensure accurate and timely invoicing.
Billing Responsibilities
- Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects
- Audits the accuracy of billing information on the EO and entered in the ERP system during project setup
- Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
- With support from the Billing Supervisor, creates the invoicing template to meet contract requirements
- Routes invoices to the Project Analyst and PM for approval before finalizing invoice
- Maintains document control of working invoice files and final invoices as well as approvals
- Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end
- Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required
- Develops solutions to billing issues and works with systems design to implement new features
- May submit invoices to clients or client portals as requested
- Supports invoicing of retention balances at direction of Project Analyst or PM
- Supports the reconciliation of annual or end of project overhead audits as required
- Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice
Qualifications:
- HS/GED Diploma required
- Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience
- A minimum of 5+ years of related experience
- Strong planning, organizational and communication skills
- Strong proficiency in Microsoft Excel required
- Experience in the A/E/C industry preferred
Note: This position is not eligible for sponsorship
This position is not eligible for sponsorship.
Compensation Range:
$58,030.00 - $65,943.00STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off • Paid Holidays • Back-Up Dependent Care • Parental Leave • Continuing Education Program • Professional Licensure and Society Memberships
STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.
Not sure this role is the perfect match? We encourage you to apply if STV’s work and values resonate with you. We know great candidates don’t always meet every qualification, and research shows women and people of color are less likely to apply unless they do. At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow.
Accounting work from LinkedIn, X, Reddit and Upwork, in one list.
Each morning you get everything that fits, strongest first.
Accounting$50k+
Find me workBy the team behind financeroles.