Senior Accounts Payable Coordinator
Proskauer Open · verified Oct 22, 2026 At a glance
Senior Accounting role at Proskauer. New York · full-time · $65,000–$85,000 base.
financeroles summary, based on the employer's posting.
What you'll do
- Check invoice details, coding and backup documents, then enter vendor bills and payment requests for processing
- Run billable and nonbillable invoices through Chrome River and resolve coding issues, discrepancies and vendor questions
- Prepare ACH, wire and check payment files, verify details, and handle rush cycles or returned payments
- Maintain vendor records, support onboarding changes and annual 1099 reporting, and help with month- and year-end close
- Respond to audit requests and support internal controls, reconciliations, process documentation and department coverage
What you bring
- A bachelor’s degree in accounting, finance or a related area
- At least three years handling accounts payable transactions in a deadline-driven professional services setting
- Working knowledge of Excel, including pivot tables, VLOOKUP and reconciliations
- Strong accuracy, judgment, confidentiality and communication skills across internal teams and outside contacts
Who this fits
This senior coordinator role suits someone experienced in transactional accounts payable who can manage deadlines and communicate with lawyers, vendors and business services teams. Law firm experience is preferred. You’ll work in the New York office at least three days per week, with additional office attendance possible based on policy or business needs.
From the employer
The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.
Proskauer is the place to turn when a matter is complex, innovative, and game-changing. We work seamlessly across practices, industries, and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends, and other industry-redefining companies.
Proskauer is seeking a Senior Accounts Payable Coordinator in New York. Reporting to the Accounts Payable Manager, the Senior Coordinator will be responsible for the accurate, timely, and compliant processing of vendor invoices, employee expense reimbursements, and disbursements, while supporting the Firm’s internal controls, financial reporting, and audit requirements. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced, deadline-driven professional services environment.
Invoice & Disbursement Processing
- Review coding and input of vendor invoices and other payment requests for accuracy, completeness, appropriate coding and supporting documenting before processing.
- Process billable and nonbillable invoices through Chrome River in accordance with Firm policies, approval requirements and established procedures.
- Research and resolve invoice discrepancies, coding errors, and vendor inquiries in partnership with attorneys, vendors, and Firm staff
- Assist with annual Firm 1099 reporting, including data validation, issue resolution and maintenance of supporting tax documentation.
Payment Processing
- Prepare check and electronic payment files, including ACH and wire payments, and review payment details for accuracy before release by authorized approvers.
- Support regular and rush payment cycles, including payment confirmation, exception handling, and follow-up on rejected or returned payments.
- Maintain accurate vendor information and support vendor onboarding and change requests in accordance with established procedures.
Client and Firm Service
- Provide prompt, responsive, professional service to lawyers, business services departments, vendors and other internal and external stakeholders regarding invoices, payment status, coding and accounts payable procedures.
- Assist with month end and year end close activities.
- Participate in cross-training, process documentation, system testing, and continuous improvement initiatives designed to strengthen accuracy, efficiency and service.
- Provide back-up support across the Accounts Payable department and assist with ad hoc projects, as assigned.
Internal controls, Reporting and Compliance
- Maintain confidential data, enforce internal controls, and comply with policies and procedures.
- Support accounting team in the month end close process, assist with researching reconciling items.
- Respond promptly to internal and external audit requests.
- Bachelor’s degree in Accounting, Finance or related field
- 3+ years accounts payable transactional experience in a fast-paced, professional services environment; law firm experience strongly preferred.
- Experience with Aderant or Elite (or comparable financial management system) preferred
- Experience with Chrome River, Concur, or a comparable invoice/expense management platform preferred.
- Knowledge of Microsoft Excel (pivot tables, V-lookup, reconciliations)
- Excellent interpersonal and client service skills, with the ability to communicate effectively across all levels, within the Firm and with third parties
- Adaptable to new, different or changing requirements while conveying a sense of urgency
- High attention to detail sound judgement, and a commitment to confidentiality
This position will require physical presence in Proskauer’s offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation range for this position is $65,000-$85,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.