Accounting & Finance Coordinator
At a glance
Mid-level Accounting role at Pavago. Remote, Mexico.
Pay not stated Accounting salary
financeroles summary, based on the employer's posting.
What you'll do
- Track unpaid client invoices, review payment messages, and follow up to resolve overdue balances
- Pass payment details and supporting documents to accounting, while keeping client payment records current
- Help process vendor bills and payments, route billing issues, and follow through on next steps
- Keep financial data and records accurate, organize invoices and payment documents, and flag discrepancies
- Update sales commission records and use Salesforce, QuickBooks Online, and spreadsheets for tracking and reports
What you bring
- At least two years in accounting, finance operations, accounts receivable or payable, or a related role
- Hands-on experience chasing receivables and tracking incoming payments
- Strong skills with Excel or Google Sheets and experience using QuickBooks Online or comparable accounting software
- Professional email writing, clear spoken and written English, and careful attention to accuracy
Who this fits
This role suits an organized, detail-focused person who can review financial emails independently and coordinate with clients and accounting teams. It is full-time, remote from Mexico, and follows US business hours.
From the employer
Accounting & Finance Coordinator
Position Type: Full-Time | Remote
Working Hours : US Business Hours
About the Role
At Pavago, we are hiring for one of our clients seeking a highly organized and detail-oriented Accounting & Finance coordinator to support their finance and operations teams. This role will focus on managing financial coordination tasks, accounts receivable follow-ups, invoice-related processes, vendor communication, and ensuring important financial information is accurately tracked and handled.
The ideal candidate is someone who is extremely detail-focused, comfortable managing financial emails and follow-ups, and able to work independently while coordinating with internal accounting teams. Strong communication skills are essential, as this role involves regular collaboration and client communication.
Responsibilities
Accounts Receivable & Collections
- Monitor outstanding invoices and follow up with clients regarding overdue payments.
- Review payment-related emails and determine the appropriate next steps.
- Coordinate with accounting teams by forwarding payment information and necessary documentation.
- Assist with collections tracking and maintain accurate records of client payment statuses.
Accounts Payable & Vendor Coordination
- Support vendor invoice processing and payment coordination.
- Review billing-related communications and ensure issues are properly routed and followed up on.
- Assist with entering bills and processing payments when required.
Financial Administration & Data Accuracy
- Maintain accurate financial records and ensure all data is entered correctly.
- Review financial information with strong attention to detail and identify discrepancies.
- Organize and manage accounting-related documentation, including payment letters, W9 forms, and invoices.
Sales Commission Support
- Assist with sales commission tracking and calculations when needed.
- Maintain commission-related records and reports.
Systems & Reporting
- Utilize Salesforce to track sales and invoicing-related information.
- Work with QuickBooks Online (QBO) and other financial tools to support accounting operations.
- Use spreadsheets for tracking, reporting, and data management.
What Makes You a Perfect Fit
- You have exceptional attention to detail and naturally catch errors others may miss.
- You are highly organized and comfortable managing multiple financial tasks.
- You have strong written and verbal English communication skills with clear pronunciation.
- You can independently review emails, understand context, and take appropriate action.
- You are reliable, proactive, and comfortable working remotely.
Required Experience & Skills
- 2+ years of experience in accounting, finance operations, AR/AP, or a related role.
- Experience managing accounts receivable follow-ups and payment tracking.
- Strong knowledge of Microsoft Excel or Google Sheets.
- Experience working with accounting software such as QuickBooks Online or similar platforms.
- Strong professional email communication skills.
- Excellent attention to detail and accuracy.
Ideal Experience & Skills
- Experience with Salesforce or CRM systems.
- Experience supporting invoicing processes.
- Experience with collections and client payment follow-ups.
- Experience working with remote teams.
- Familiarity with tools such as Mercury or similar payment platforms.
Typical Day
- Reviewing financial and payment-related emails.
- Following up with clients regarding outstanding invoices.
- Coordinating with accounting teams on payments and documentation.
- Updating financial trackers and systems.
- Supporting invoice, vendor, and commission-related processes.
Interview Process
- Initial Recruiter Screening
- Client Interview
- Offer Stage
What Happens After You Apply
Right after you apply, you'll receive an email invitation from Spark Hire to record your Intro Video.
It's a short, self-recorded video completed on your own time and is the final step that completes your application.
Instead of repeating yourself across multiple screening calls, you'll have one opportunity to introduce yourself and showcase your communication skills. Hiring managers review your video before scheduling interviews, making the hiring process faster and more efficient.
Please watch for the invitation from Spark Hire in both your inbox and spam folder.
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