Permit Billing Coordinator
Plantation Full-time Mid-level Accounting
At a glance
Mid-level Accounting role at Inspected. Plantation · full-time · $48,000–$60,000 base.
SalaryStated by Inspected
$48,000 – $60,000
Base salary for this role, in USD per year, as published in the posting.
RoleAccounting
SeniorityMid-level
LocationPlantation
EmploymentFull-time
Base pay$48,000–$60,000
PostedNov 4, 2026
Role brief
financeroles summary, based on the employer's posting.
What you'll do
- Create contractor invoices for permit charges and related services, checking each against Permit Hub records and fee schedules
- Match permit and municipal charges to amounts paid or advanced, then resolve differences with Permitting and Accounting
- Handle contractor questions and invoice disputes, coordinating with Customer Service and Permitting on resolutions
- Keep billing documentation orderly, prepare reconciliation reports, and suggest workflow or template improvements
What you bring
- A high school diploma or GED, plus at least two years in billing, accounts receivable, accounting support or related administration
- You can reconcile figures across sources and communicate clearly with contractors and internal teams
- You can use Microsoft Excel and billing or accounting software, and learn new platforms
Who this fits
This mid-level, full-time role suits someone who can manage billing details and deadlines independently while coordinating with Permitting and Accounting. It is based in the Plantation office and has no direct reports.
From the employer
DEPARTMENTPermittingREPORTS TODirector of PermittingLOCATIONPlantation, FL (In-Office)CLASSIFICATIONNon-Exempt, Full-TimeSALARY RANGE$48,000 – $60,000 ABOUT INSPECTEDInspected is a fast-growing, tech-enabled platform revolutionizing remote inspections and permitting for the construction industry. We serve homebuilders, HVAC, solar, roofing, pool, and commercial and residential contractors across Florida, Texas, and Tennessee — with new markets coming soon.
We are one of South Florida’s fastest-growing companies with 100% growth for three consecutive years. Our proprietary platform, Permit Hub, is transforming a process that once took months into one that takes days. This is a high-energy, high-growth environment where every team member makes a real and visible impact on our customers and our mission.POSITION SUMMARYThe Permit Billing Coordinator keeps the financial side of Inspected’s permitting operation accurate, timely, and easy for contractors to understand. This role manages billing for permit-related fees and services, reconciles permit and municipal fees tied to projects on the Inspected platform, and serves as the primary contact for customer permitting invoice questions — working hand in hand with the Permitting and Accounting teams.
The right person is detail-oriented, organized, and comfortable owning a process end to end — someone who catches the mismatch before it becomes a dispute, communicates clearly and courteously with contractors, and keeps clean records so leadership always knows where permit revenue and fees stand.WHAT YOU’LL DOCore duties and responsibilities include the following. Other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Permit Billing & Invoicing
Required
We are one of South Florida’s fastest-growing companies with 100% growth for three consecutive years. Our proprietary platform, Permit Hub, is transforming a process that once took months into one that takes days. This is a high-energy, high-growth environment where every team member makes a real and visible impact on our customers and our mission.POSITION SUMMARYThe Permit Billing Coordinator keeps the financial side of Inspected’s permitting operation accurate, timely, and easy for contractors to understand. This role manages billing for permit-related fees and services, reconciles permit and municipal fees tied to projects on the Inspected platform, and serves as the primary contact for customer permitting invoice questions — working hand in hand with the Permitting and Accounting teams.
The right person is detail-oriented, organized, and comfortable owning a process end to end — someone who catches the mismatch before it becomes a dispute, communicates clearly and courteously with contractors, and keeps clean records so leadership always knows where permit revenue and fees stand.WHAT YOU’LL DOCore duties and responsibilities include the following. Other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Permit Billing & Invoicing
- Prepare and issue accurate, timely invoices for permit fees and related services for contractors and accounts on the Inspected platform
- Verify billing against permit records in Permit Hub, including permit type, jurisdiction, fee schedules, and project status
- Reconcile permit and municipal fees paid or advanced on behalf of contractors, and resolve discrepancies with Permitting and Accounting
- Process credits, adjustments, and corrections promptly, with clear documentation
- Serve as the primary point of contact for customer permitting invoice questions and disputes, working with Customer Service and Permitting to reach a fast, fair resolution
- Partner with Accounting, which manages collections, by providing invoice details and customer context when past-due balances need follow-up
- Flag recurring billing issues and process gaps to leadership
- Maintain accurate, complete, and organized billing records and supporting documentation for audit and reporting purposes
- Prepare regular billing and fee reconciliation reports for Permitting leadership and Accounting
- Partner with Permit Coordinators to make sure fee information is captured correctly at submission so billing is right the first time
- Identify and recommend improvements to billing workflows, templates, and automation as the permitting team grows into new markets
Required
- High School Diploma or GED; minimum of two years of experience in billing, accounts receivable, accounting support, or a related administrative role
- Strong attention to detail and accuracy, with the ability to reconcile figures across multiple sources
- Excellent written and verbal communication skills, with a professional and courteous approach to contractors and internal teams
- Ability to manage multiple deadlines and priorities in a fast-paced environment
- Proficiency with Microsoft Excel and accounting or billing software; comfortable learning new platforms
- Self-starter who works well independently and within a team
- Experience in permitting, construction, inspections, or a related industry
- Familiarity with municipal permit fee structures
- Experience with accounting systems such as NetSuite and CRM tools such as HubSpot
- Bilingual in English and Spanish
- Competitive compensation commensurate with experience
- Flexible PTO policy
- Health benefits and 401(k)
- A front-row seat to one of South Florida’s fastest-growing tech companies
- A collaborative, high-energy culture that values clarity, initiative, and impact
- Real ownership of the billing accuracy that keeps our contractors and our books in sync
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