Construction Billing Specialist
At a glance
Mid-level Accounting role at Essel. Walnut Creek · full-time · no salary stated · we estimate $75,981–$135,000 across the United States.
Essel has not published a salary for this role. The figure below is our estimate, not theirs.
financeroles summary, based on the employer's posting.
What you'll do
- Set up projects and enter phase costs, receivables, and subcontractor payables in Spectrum
- Check extra-work billings, project subcontracts, and purchase orders for accuracy and completeness
- Prepare monthly customer invoices, follow up on overdue receivables, and flag pending change-order issues to project managers
- Compare subcontractor invoices with pay estimates, route payments for approval, and forward extra-work and time-and-material invoices
- Send project managers monthly cost, receivables, payables, and profit-and-loss reports, plus required compliance forms
What you bring
- At least three years in construction administration, including receivables and billing for individual projects
- Working ability with Word, Excel, Outlook, and 10 Key Touch
- Strong written and spoken communication skills
Who this fits
This mid-level, on-site role in Walnut Creek suits someone with construction administration experience who can manage project billing and subcontractor payments. Spectrum and HeavyJobs experience are preferred; an accounting or business administration degree is also preferred.
From the employer
Essential Duties:
- Set up new projects in Spectrum, HeavyJobs, and Nice Touch.
- Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum.
- Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS.
- Review all project specific subcontracts and PO’s for accuracy.
- Understand Preliminary Lien and Release procedures.
- Produce monthly Customer Billings.
- Track and provide Project Manager with pending Change Order issues.
- Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval.
- Review and forward Subcontractor Extra Work/Time & Material invoices.
- Aggressively pursue past due Accounts Receivable on projects.
- Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis.
- Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.).
Requirements
Work Experience:
Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings.
Proficiency:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- 10 Key Touch
- Must have strong verbal and written communication skills
- Spectrum (Desired)
- Heavy Jobs (Desired)
Education:
BA degree in Accounting or Business Administration (desired)
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
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