Accounting Payable Specialist - Hybrid Work Type

Directio is a global IT services company. We consult, code, test, deploy, and manage mainly cloud-based and mobile applications, providing around-the-clock support from our offices in Poland, the Philippines, Mexico, and the USA. We prepare our FMCG, retail, automotive, and SaaS clients for the future by accelerating their digital transformation. Operating under the “We Code Success” principle, we prioritize the success of our clients, consultants, and partners. 

About project: 

We are looking for an Accounting Payable Specialist for our French client, who specializes in producing various types of glasses and collaborating with opticians. Their mission is to enhance the quality of life by improving the quality of vision.

Responsibilities:

• As Accounting Payable Specialist you will be sorting and validating invoices and supporting documents received from suppliers and local entities, ensuring completeness and accuracy before processing;

• You will be seeking approval of received invoices from local entities, verifying that all invoices are properly authorized prior to initiating the processing workflow; 

• You will be reviewing employee expense reports and cross-checking them against attached supporting documents and receipts to ensure compliance with company policies;

• You will be ensuring that all payment requests have the necessary approvals in accordance with the approved Delegation of Authority and are aligned with Purchase Order information;

• You will be performing invoice processing activities, including executing 2-way and 3-way matches between invoices, purchase orders, and receiving reports to validate transactions; 

• You will be initiating payment runs in line with the entities’ payment schedules, ensuring timeliness and accuracy of disbursements;

• You will be seeking and securing approvals for all payment batches, ensuring that authorizations are obtained within prescribed timelines;

• You will be preparing and submitting weekly invoice status reports to provide visibility into outstanding items and processing progress;

• You will be monitoring the status of received invoices and tracking payment releases to suppliers, ensuring that commitments are met;

• You will be generating and analyzing weekly and monthly aging reports to identify overdue items and support follow-up actions;

• You will be updating supplier account statuses, reflecting recent transactions, payment updates, and reconciliations;

• You will be preparing analytical reports for various Accounts Payable accounts to support internal reviews and decision-making;

• You will be generating and preparing data and reports required for CARS Declaration, ensuring timely and accurate submission;

• You will be providing relevant information for Balanced Scorecard reporting, supporting the measurement of team and process performance;

• You will be updating man-hour records based on actual time spent on each process, contributing to productivity tracking and resource planning;

• You will be conducting self-evaluations in line with defined performance targets, identifying strengths and areas for improvement.

Requirements:

• 2+ years of experience in accounts payable or general accounting-related functions, with proven ability to manage invoice processing and payment activities;

• Work in a hybrid set up (3 days onsite in Alabang, Muntinlupa and 2 days WFH) – Necessary condition;

• Experience using AR, AP, and GL modules within ERP systems, enabling efficient management of transactional processes and financial data;

• Advanced proficiency in Microsoft Excel, Google applications, and other MS Office tools to support reporting, data analysis, and reconciliation tasks;

• Excellent work habits and a commitment to delivering high-quality results, including a willingness to work additional hours when necessary to meet deadlines;

• Previous experience working in a Shared Services or BPO environment, demonstrating adaptability to high-volume and process-driven operations;

• Experience working in an international and culturally diverse organization, contributing to effective collaboration across global teams.

We offer:

• Salary for work amounting to 18,000 – 22,000 PHP;

• Monthly transportation allowance of ₱4,000;

• ₱3,600 monthly de minimis non-taxable allowance;

• HMO coverage from day 1 for you and 1 dependent;

• Equipment provided;

• Optical coverage;

• Year-end leave monetization;

• Gym subscription;

• Monthly supply of coffee!

Please be advised that we will only contact selected candidates