Reservations Controller, Costa Navarino
At a glance
Mid-level Accounting role at Costa Navarino. Athens · full-time.
Pay not stated Accounting salary
financeroles summary, based on the employer's posting.
What you'll do
- Check new bookings each day for correct market, source and rate codes, then fix gaps in reservation data
- Reconcile OTA booking details, guest profiles, deposits and payment terms so reservations are complete and accurate
- Compare PMS rates with revenue strategy and review agency and tour operator commissions alongside Finance
- Audit guest calls and emails, and contact guests to resolve missing details, special requests or payment issues before arrival
- Balance Opera and MARSHA records, check inventory and arrival details, and flag recurring problems to reservations leadership
What you bring
- You need advanced working knowledge of Opera PMS and Microsoft Office
- You communicate confidently in English and the local language, in writing and conversation
- You can spot small errors across large booking volumes and understand how reservation codes affect revenue reporting
- You can resolve booking questions directly with guests before arrival, using a service-focused approach
Who this fits
This mid-level, on-site role in Athens suits someone who is meticulous with booking records and comfortable handling guest communication. You’ll report to the Director of Reservations and work with Finance on commission reviews.
From the employer
Be Part of Our Story. Grow with Us.
Costa Navarino is a sustainably driven destination in Messinia, on the southwest coast of the Peloponnese, where people, nature, heritage and community come together to create meaningful experiences. Respect for the region, its people and its natural environment is at the heart of everything we do.
Home to four 5-star resorts, The Romanos, a Luxury Collection Resort, The Westin Resort, Costa Navarino, W Costa Navarino and Mandarin Oriental, Costa Navarino, the destination also brings together four signature golf courses, more than 40 restaurants and bars, over 50 retail shops and services, three spa centres, a collection of luxury villas for private ownership, Navarino Agora and a wide range of sporting, cultural and outdoor experiences.
This diversity creates opportunities across many areas of expertise, where associates can grow professionally, broaden their experience, and contribute to the continued evolution of the destination.
We are looking for a Reservations Controller to join our team, reporting directly to the Director of Reservations. The role is responsible for ensuring the accuracy and quality of reservation data, supporting inventory accuracy and maintaining high standards of guest communication. The Reservations Controller ensures that reservations are accurate, complete and aligned with inventory strategy and operational requirements.
Responsibilities
- Perform daily audits of new bookings to validate Market, Source and Rate codes and ensure reservation data accuracy.
- Examine OTA deliveries and ensure all relevant booking information is correctly transferred and maintained.
- Maintain accurate guest profiles and reservation data, including identifying and merging duplicate profiles.
- Verify deposits, guarantees, cancellation and payment policies, ensuring they are correctly applied.
- Monitor rate changes and ensure PMS rates are aligned with Revenue Strategy.
- Monitor and review along with Finance the commissions for Travel Agencies and Tour Operators.
- Audit reservation calls and email communication to ensure high standards of hospitality, accuracy and upselling.
- Review arrival lists 10–15 days prior to check-in and ensure guest preferences, special occasions and other relevant details are accurately recorded.
- Perform reservation balancing and reconciliation between Opera and MARSHA, while monitoring inventory accuracy and availability.
- Proactively contact guests to clarify missing or conflicting information, special requests, payment and guarantee issues, and other requirements before arrival.
- Review and update online (IPS) reservations, ensuring all relevant details are complete and operational issues are addressed before check-in.
- Identify recurring reservation, data or operational issues and report them to the Cluster Director of Reservations.
Requirements
- Advanced use of Opera PMS and Microsoft Office.
- Strong attention to detail and ability to identify minor errors in large volumes of bookings.
- Outstanding written and verbal English and local language communication skills, with a concierge-style service approach.
- Strong analytical mindset and understanding of how reservation accuracy and coding impact revenue reporting and long-term strategy.
- Strong problem-solving skills and confidence in resolving issues directly with guests before check-in.
Benefits
What We Offer:
- Private Medical Plan
Personal & Professional Growth:
- Ongoing Training & Development Opportunities
- Opportunities for Task Force Assignments at Marriott Hotels Abroad
- Experience in a Multicultural & International Work Environment
Wellbeing & Perks:
- Use of Costa Navarino Facilities (subject to internal policies)
- Access to the Support Room - Online Wellness Platform
- Recognition & Wellbeing Initiatives
- Employee Discounts & Associate Benefits at Marriott Hotels Worldwide
Ready to be part of our story? We would love to hear from you.
Apply today and grow with us at Costa Navarino.
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