Bookkeeper – Property Management
At a glance
Mid-level Accounting role at Bushburg Properties Inc. New York · full-time · no salary stated · we estimate $94,625–$150,000.
Bushburg Properties Inc has not published a salary for this role. The figure below is our estimate, not theirs.
financeroles summary, based on the employer's posting.
What you'll do
- Review invoice coding, post approved bills, resolve vendor discrepancies and track insurance certificates
- Prepare rent bills, post tenant payments, follow overdue balances and address account questions
- Reconcile bank accounts and security deposit records, and record property expenses and mortgage escrow activity
- Help close monthly and year-end accounts, prepare BVR reports and supply records for audits
What you bring
- At least three years in bookkeeping, accounts payable or receivable, or a similar accounting role
- You understand accounting principles, payables and receivables procedures, and financial reconciliations
- You can use Excel and Word, Google Workspace, and accounting platforms such as Rent Manager or AvidXchange
Who this fits
This mid-level, on-site role in New York suits someone comfortable balancing detailed payables, receivables and reconciliation work. You’ll need to manage competing tasks independently while coordinating with tenants, vendors and property managers.
From the employer
Position Overview:
The Bookkeeper will be an integral part of the Accounting team in a fast-paced, collaborative, and friendly environment. This role is responsible for managing day-to-day bookkeeping activities, including accounts payable, accounts receivable, bank reconciliations, financial reporting support, and general accounting duties.
The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities while meeting deadlines. Experience with real estate and property management accounting is a plus.
Key Responsibilities
Accounts Payable
Monitor daily AP activity in AvidXchange/Rent Manager or similar platforms.
Review invoice coding and charges for accuracy.
Batch and post approved invoices into Rent Manager or other property management software.
Research and resolve invoice discrepancies by comparing vendor bills with proposals or statements.
Generate and analyze weekly AP Aging reports.
Obtain and track vendor Certificates of Insurance (COIs).
Maintain accurate vendor records, including contact and billing information, and ensure information matches W-9 forms.
Respond to vendor and property manager inquiries regarding payment status.
Record and track property-related expenses, including insurance, taxes, mortgage payments, and broker fees.
Record and reconcile mortgage escrow activity.
Process monthly management fee invoices and tenant security deposit refunds.
Support audit-related AP inquiries and provide necessary documentation.
Accounts Receivable
Prepare and distribute monthly rent bills and tenant statements.
Record and scan checks and post payments into accounting systems.
Manage daily cash posting and bank deposit recording.
Reconcile the security deposit general ledger (GL) to bank statements and tenant ledgers.
Monitor and follow up on outstanding receivables; contact tenants regarding payments by phone, email, and mail.
Analyze and maintain AR Aging reports, prioritize collections, and resolve discrepancies.
Process move-out reports, Section 8 payments, and security deposit refunds.
Respond promptly to tenant inquiries regarding charges, payments, and account balances.
Maintain accurate tenant records, including billing and contact information.
General Accounting & Support
Perform weekly and monthly bank reconciliations.
Perform bill-backs on corporate and property books.
Assist with month-end and year-end closings, including account reconciliations.
Assist with monthly BVR reports.
Enter key data from new loans into mortgage databases.
Support audits and financial reporting as needed.
Assist with other general accounting and finance-related tasks as assigned.
Position Requirements
3–5 years of experience as a Bookkeeper, Accounts Payable/Receivable Specialist, or in a similar accounting role.
Strong understanding of accounting principles, AP/AR procedures, and financial reconciliation.
Familiarity with real estate or property management accounting is a plus.
Proficient in Microsoft Office, particularly Excel and Word, and Google Workspace, including Sheets, Docs, and Gmail.
Experience with accounting software such as Rent Manager, AvidXchange, or similar platforms.
Excellent analytical, problem-solving, and organizational skills.
Strong attention to detail and the ability to work accurately in a fast-paced environment.
Effective communication and interpersonal skills.
Ability to multitask, prioritize responsibilities, and meet deadlines.
Ability to work independently as well as collaboratively as part of a team.
Positive attitude with a willingness to learn, grow, and take on new responsibilities.
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