Project Documentation Controller

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

PURPOSE OF THE JOB

• Implement and maintain documentation process within the project organization.
• Monitor project documentation
• Execute documentation life cycle
• Support the Project Documentation Manager (PrDM)
• Support the design/system teams at day to day documentation work

MAIN RESPONSIBILITIES

Key Accountabilities:

• Apply the rules defined in the Documentation Management Plan (DMP)
• Control documentation compliance to the required template, reference, version
• Control contractual documentation according to customer requirements
• Assign references to the documentation produced and control of the electronic files identification and customer identification
• Record in the EDMS all technical and management documentation from external entities
• Verify internal validation of project documents ahead of submission to Customer
• Prepare and record documents submission to Customer/Partners,
• Manage internal distribution according to relevant delivery lists
• Provide documentation reporting and indicators according to Documentation Manager’s instructions
• Work according to the project’s timeline
• Follow Customer and stakeholder’s documentation status,
• Maintain organization by applying internal instructions to all stages of the work
• Take part in improvements of the Document Control activities

Performance Measurements:

• Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time etc’)
• Adherence to process, measured by process inspections an audits

MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

• Bachelor’s Degree

Experience

Mandatory:

• Minimum of 1 year experience in documentation control or quality assurance
• Minimum of 3 year experience in documentation control or quality assurance if no bachelor’s degree

Desirable:

• Knowledgeable of railway or infrastructure or building domains
• Knowledge of Project Wise/ Aconex, or other EDMS tools
• Engineering environment awareness
• Data analytics (Power BI)
• Experience in projects environment and processes

Competencies & Skills

• Fluent in English and Hebrew
• Excellent knowledge of Microsoft Word
• Good Knowledge of other Microsoft Office software
• Structured way of working, process oriented
• Details oriented approach
• Ability to work under pressure
• Self-learning abilities & desire to expand knowledge and skills
• Team player with a positive and helping attitude
• Ability to work in multinational team

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.