Junior Site Documentary Controller / Secretary
At a glance
Junior Accounting role at AFRY. Zambales · full-time.
Pay not stated Accounting salary
financeroles summary, based on the employer's posting.
What you'll do
- Keep project records organized by filing documents, tracking their status and maintaining accurate versions
- Receive design files from vendors and internal teams, store them in the document system and route them for review
- Share engineering documents with clients, contractors and internal reviewers for their next steps
- Support the project manager and site team with administration, meeting arrangements and travel or accommodation logistics
What you bring
- A bachelor’s degree in business administration, information systems or a related area
- At least two years of relevant experience, with the posting giving a range up to five years
- Working knowledge of Microsoft Office and strong written and spoken English
Who this fits
This junior role suits someone who can handle both document coordination and practical secretarial support on a project site. You’ll work on-site in Zambales with the project manager and site team, and should be able to work in Prachinburi province.
From the employer
AFRY is one of the largest international power sector consulting and engineering companies with about 19,000 experts working across the world to create sustainable solutions for future generations. In South East Asia, we are a leading power sector consulting engineering company executing our regional consultancy and engineering assignments from our power sector consulting offices in Bangkok, Jakarta, Kuala Lumpur, Manila, Hanoi, Singapore, Pune, Noida and Taipei. In total, we have multinational staff of more than 500 working in power generation field in Asia.
We are seeking a highly experienced and motivated Site Document Controller/Secretary to join our team in Zambales, Philippines.
Handle all aspects of administrative duties and provide secretarial support to the Project Manager and site team members.
Manage daily document control activities, including filing, tracking, maintaining records, and ensuring proper version control.
Receive design documentation from vendors and internal teams, store documents in the document management system, and distribute or submit them for further review or processing as required.
Review and circulate engineering documents internally and externally to clients, contractors, and relevant stakeholders.
Arrange necessary reservations and logistics for the project team, such as travel, accommodation, meetings, and site-related arrangements.
Perform other administrative and documentation-related tasks as assigned.
Bachelor’s degree in Business Administration, Information Systems or related fields.
At least 2- 5 years' experiences in related fields.
Good command of computer literacy in MsOffice applications.
Preferably has experience in utilizing various document management systems, including DocHotel, TeamBinder, PIRS, Aconex, and other related platforms.
Good command of written and spoken English.
High degree of self-learning & high responsibility.
Good interpersonal and leadership skills with the ability to work in a multinational project team.
Able to work in Prachinburi province.
We offer the following to qualified candidates:
- Friendly international working environment with a wide variety of interesting and challenging tasks
- Competitive salary package
- Career opportunity in one of the largest international consulting and engineering companies
- Possibility to grow professionally and advance in career
At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That’s how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.
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